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Employees
Planned hours vs. actual — without spreadsheets.
A complete employee registry with job titles, shift plans, shop links and automatic time tracking through the calendar — plus CSV export when payroll needs to run.
- Per-employee shift plan with employment percentage
- Actual hours pulled automatically from the calendar
- Sickness, holiday and absence as their own time types
- CSV export to payroll in one click
The system the accountant opens at month end
Every employee has a profile with job title, email, tags, employment percentage and a weekly shift plan. The weekly plan is computed against a configurable normal hours figure (default 37 hours) and yields the employment percentage automatically.
Actual hours come straight from the calendar — work time, time clocks, sickness, holiday and absence. Statistics show planned vs. actual for any chosen period, broken down per employee or per day, with the deviation clearly marked. The whole view exports as CSV for payroll.
Complete employee record with tags and shop links
Automatic weekly hour and employment-percentage calculation
Deviation between planned and actual time in green/red
Daily breakdown shows hours day by day in the period
User accounts can be synced to employee profiles
Soft deletion preserves history
Employee list
Full overview
Search and sort on name, job title, email, tags, employment percentage, working hours and shop.
Soft delete
When an employee leaves, history is preserved — so timesheets and statistics remain intact.
Tags and categorisation
Use tags to filter employees (e.g. "apprentice", "supervisor", "part-time").
Create and edit employee
Master data
Name, job title and email — the basics the registry needs.
Shop assignment
Assign the employee to one or more shops. Calendar and statistics filter accordingly.
Payroll ID
Set the employee ID your payroll system uses — so the CSV export can be imported directly.
Shift plan
Define the weekly plan once — the system uses it every week.
Per weekday
Start, end and breaks set per day of the week.
Automatic weekly hours
Weekly hours and employment percentage are calculated against a configurable normal week (default 37 hours).
Basis for statistics
The shift plan is the basis for the statistics' "planned hours".
Employee statistics and hours overview
A complete hours overview for the selected period — per employee or per day.
Filter by period and employee
Pick a date range and view all employees or a single one.
Planned hours
Calculated automatically from the shift plan for the period.
Actual working hours
Pulled from the calendar — work time only, not breaks or absence.
Clock-in hours
Separate time type showing clock-ins independently from booked time.
Sickness, holiday and absence
Each absence type is counted separately — so it is clear why planned hours were not met.
Deviation in green or red
The difference between planned and actual is shown plainly — plus in green, minus in red.
Daily breakdown and export
Switch to daily view
See hours day by day in the period — planned, worked and clocked with the day's deviation.
CSV export
Download the full overview as CSV — columns include everything payroll needs.
Straight into payroll
The CSV imports directly into most payroll systems.
Calendar integration
Timed events
Employee hours are recorded directly in the calendar system via timed calendar events.
All-day absence
All-day events of type sickness, holiday or absence count automatically as a full workday.
Other all-day events ignored
All-day events of other types are not counted in the statistics — to avoid campaigns or meetings distorting the numbers.
User account synchronisation
Auto-link to user account
An employee can optionally be synced to an admin user account — giving access with the email as username.
No separate user creation
Handled automatically on employee creation.